CSA Staff Notice 54-305 Meeting Vote Reconciliation

23 02 2017

The Canadian Securities Administrators (CSA) has published CSA Staff Notice 54-305 Meeting Vote Reconciliation Protocols (the “Protocols”).

 The Protocols are voluntary and provide guidance on:

  • generating and sending vote entitlement information;
  • setting up vote entitlement accounts;
  • sending proxy vote information and tabulating and recording proxy votes, and;
  • informing beneficial owners of rejected/pro-rated votes.

The notice which includes the protocols can be found HERE.

You can find further discussion in the following summaries which may also be of assistance in understanding the Protocols:

 CSA Publish Final Proxy Voting Protocols – McMillan LLP

Canadian Securities Regulators Publish Final Proxy Voting Protocols to Improve the Proxy Voting Experience – Fasken Martineau DuMoulin LLP

Canadian proxy voting protocols finalized – Norton Rose Fulbright LLP

Canadian Proxy Reform – The Continuing Story – Computershare Limited


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